Confidentiality Policy

Effective Date: 01/01/2025
Location: Amman, Jordan

At Range Meetings & Conferences, we understand the importance of confidentiality in maintaining trust and protecting sensitive information. This Confidentiality Policy explains how we collect, handle, and safeguard confidential data shared with us by our clients, partners, employees, and other stakeholders. By working with us or using our services, you agree to the terms outlined in this policy.

1. Scope of Confidentiality

This policy applies to all individuals and entities who interact with Range Meetings & Conferences, including but not limited to:

Clients and event participants

Business partners and vendors

Employees and contractors

Any third parties sharing confidential information with us

Confidential information includes any data that is not publicly available and is disclosed to us in written, verbal, electronic, or other forms. Examples include:

Personal details (e.g., names, contact information)

Business-related information (e.g., proposals, contracts, financial data)

Event-specific details (e.g., attendee lists, agendas, presentations)

Any other information explicitly marked as confidential

2. How We Protect Confidential Information

We are committed to safeguarding the confidentiality of all information entrusted to us. To ensure protection, we implement the following measures:

2.1 Access Control

Confidential information is accessible only to authorized personnel who require it to perform their duties.

Employees and contractors sign confidentiality agreements to uphold these standards.

2.2 Data Security

We use advanced encryption technologies to protect data during transmission and storage.

Regular security audits and updates are conducted to prevent unauthorized access or breaches.

2.3 Physical Security

Hard copies of confidential documents are stored in secure locations with restricted access.

Digital files are protected by password-protected systems and firewalls.

2.4 Employee Training

All team members undergo regular training on confidentiality protocols and data protection best practices.

3. Use of Confidential Information

Confidential information is used solely for the purposes for which it was provided, such as:

Planning and executing events (e.g., conferences, meetings, workshops)

Providing tailored services to meet client needs

Communicating with clients and stakeholders

We do not use, disclose, or share confidential information for any purpose unrelated to our services without explicit consent from the disclosing party.

4. Exceptions to Confidentiality

Confidential information may be disclosed under the following circumstances:

Legal Obligations: If required by law, court order, or regulatory authority.

Consent: With prior written permission from the disclosing party.

Publicly Available Information: If the information is already in the public domain through no fault of ours.

Protection of Rights: To enforce our policies, protect our rights, or prevent harm.

5. Retention and Disposal of Confidential Information

We retain confidential information only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Once the information is no longer needed:

Digital records are permanently deleted or anonymized.

Physical documents are securely shredded or destroyed.

6. Third-Party Sharing

We may share confidential information with trusted third-party service providers (e.g., venue partners, logistics coordinators, IT support) to deliver our services. These third parties are bound by strict confidentiality agreements and are prohibited from using the information for any unauthorized purposes.

7. Breach Notification

In the unlikely event of a data breach or unauthorized disclosure, we will take immediate action to mitigate the impact and notify affected parties as required by law. Our response plan includes:

Investigating the cause and extent of the breach

Implementing corrective measures to prevent future incidents

Providing guidance to affected individuals on how to protect themselves

8. Your Responsibilities

As a client, partner, or user of our services, you are responsible for:

Ensuring the accuracy and legitimacy of the information you provide

Not sharing confidential information with unauthorized parties

Adhering to this Confidentiality Policy and any related agreements

9. Changes to This Policy

We reserve the right to update or modify this Confidentiality Policy at any time. Any changes will be effective immediately upon posting the updated policy on our website. We encourage you to review this page periodically to stay informed about how we protect your information.

10. Contact Us

If you have any questions, concerns, or requests regarding this Confidentiality Policy, please contact us:

Email: privacy@rangemeeting.com
Phone: +96265533844
Website: www.rangemeeting.com

Thank you for trusting Range Meetings & Conferences to handle your confidential information with care and professionalism.